Year 11 · ICT · Spring 2
Paper 1 theory revision · Lesson 4 of 5
The practical topics as theory (11 to 21)
Exam practice14.1 What styles are and what they control19a Set up the presentation and the master slide15.1 Software tools: spell check, grammar check and validation
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
You will learn to
- Explain what a style is and why it saves time.
- Explain why a master slide is used in a presentation.
- Describe what validation does, and what it cannot catch.
- Answer theory questions about the practical skills in topics 11 to 21.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Success criteria
You have got it when you can say:
- I can explain why changing one style updates every heading at once.
- I can say what goes on a master slide and why.
- I can explain why validation cannot stop data that is sensible but wrong.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Retrieval starter
Questions from before. Write your answers, then show them.
- Last lesson
A phablet is…
A A serverB Between a phone and a tablet in sizeC A printer
B. Between a phone and a tablet in size
- Last unit
COUNTIF(C2:C30,">=50") counts…
A Cells that are 50 or moreB Empty cellsC All the cells
A. Cells that are 50 or more
- Earlier this year
A 3D printer is…
A An input deviceB A storage deviceC An output device
C. An output device
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Key words (1 of 7)
- Style
- A named, saved set of formatting settings applied in one click.
- Style guide
- A document that sets out an organisation's house style rules.
- Font face
- The design of the letters, such as a serif or sans-serif font.
- Serif font
- A font with small strokes at the ends of the letters.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Key words (2 of 7)
- Sans-serif font
- A font with no small strokes at the ends of the letters.
- Point size
- A measure of text height; 72 points is about one inch.
- Enhancement
- Emphasis added to text: bold, italic or underline.
- Alignment
- Where text lines up: left, right, centre or fully justified.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Key words (3 of 7)
- Spacing before/after
- Extra space above or below a paragraph, measured in points.
- Line spacing
- The gap between lines inside a paragraph, such as single or double.
- Bullet
- A symbol placed before each item in a list.
- Template
- A starting file that already holds the styles and layout of a house style.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Key words (4 of 7)
- Consistency
- The same kind of text always having the same formatting.
- Master slide
- A template slide whose layout, styles and objects appear on every slide.
- Placeholder
- A box on a layout that sets where a title, text or image goes and how it looks.
- Slide layout
- A pattern of placeholders, such as title and content or two content.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Key words (5 of 7)
- Slide sorter
- A view showing small copies of every slide, used to reorder, hide or check slides.
- Spell check
- A tool that compares words with a stored dictionary and flags unknown ones.
- Grammar check
- A tool that flags possible mistakes in sentence structure.
- Validation
- An automatic check by the computer that data is sensible and follows set rules.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Key words (6 of 7)
- Visual verification
- A person compares entered data with the source document by eye.
- Source document
- The original document the data is taken from, such as a paper form.
- Range check
- Validation that a value lies between a lowest and highest value.
- Presence check
- Validation that a field has not been left empty.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Key words (7 of 7)
- Format check
- Validation that data matches a set pattern, such as DD/MM/YYYY.
- Check digit
- An extra digit calculated from the other digits, used to detect input errors.
14.1 What styles are and what they control · The explanation · step 1 of 13 · part 1 of 2
A style is a saved recipe for formatting
A style is a named set of formatting settings. For example, the style Heading might mean: sans-serif font, 18 point, bold, centred, 12 points of space after.
You apply the style to text in one click. All the settings are applied together.
If you later change the style, every piece of text using it changes too.
14.1 What styles are and what they control · The explanation · step 1 of 13 · part 2 of 2
A style is a saved recipe for formatting (continued)
Styles save time and stop small differences creeping in. Every heading matches because they all come from the same recipe.
14.1 What styles are and what they control · The explanation · step 2 of 13 · part 1 of 2
Serif and sans-serif fonts
A font (font face) is the design of the letters.
A serif font has small strokes, called serifs, at the ends of the letters. Times New Roman is an example.
A sans-serif font has no serifs. "Sans" is French for "without". Arial is an example.
Exam tasks often say "a sans-serif font" or "a serif font" instead of naming one. Any font of that type earns the mark.
14.1 What styles are and what they control · The explanation · step 2 of 13 · part 2 of 2
Serif and sans-serif fonts (continued)
| Type | Look | Often used for |
|---|---|---|
| Serif | Small feet and tails on letters | Printed books, formal letters |
| Sans-serif | Plain, clean strokes | Screens, headings, signs, many dyslexia-friendly materials |
Do not pick a decorative or handwriting font when the task says serif or sans-serif. Choose a plain, common font of the right type so there is no doubt.
14.1 What styles are and what they control · The explanation · step 3 of 13 · part 1 of 3
What a style can control
Cambridge lists these settings: font face, font size, colour, alignment, bold, underline, italic, spacing before and after paragraphs, line spacing, and bullets.
Point size measures text height. 72 points is about one inch (2.54 cm). Body text is usually 10 to 12 points.
Spacing before and after adds space above or below a paragraph. It is measured in points. Line spacing sets the gap between lines inside a paragraph, such as single or 1.5.
14.1 What styles are and what they control · The explanation · step 3 of 13 · part 2 of 3
What a style can control (continued)
| Setting | Example value |
|---|---|
| Font face | Sans-serif |
| Size | 11 points |
| Colour | Black |
| Alignment | Fully justified |
| Emphasis | None (not bold, not italic) |
| Spacing | 0 pt before, 6 pt after |
| Line spacing | Single |
14.1 What styles are and what they control · The explanation · step 3 of 13 · part 3 of 3
What a style can control (continued)
Spacing set inside a style is always the same size. Pressing Enter twice to make a gap gives uneven gaps when text moves.
14.1 What styles are and what they control · The explanation · step 4 of 13 · part 1 of 2
Reading the style table in a task
Cambridge often gives a table of styles to create, with columns such as Style name, Font, Size, Alignment, Enhancement and Spacing.
Work across one row at a time. Tick each setting on the question paper as you set it.
Enhancement means emphasis: bold, italic or underline. "None" means switch them all off.
14.1 What styles are and what they control · The explanation · step 4 of 13 · part 2 of 2
Reading the style table in a task (continued)
Style names must match exactly, including capitals and hyphens. A style called j26 head does not earn the naming mark, and the examiner may not find it in your screenshot.
19a Set up the presentation and the master slide · The explanation · step 5 of 13 · part 1 of 2
What the task looks like
A Paper 2 presentation task gives you a brief and source files, such as an outline in .rtf or .txt and some images.
Our example: a presentation for a Madrid sports centre, shown on a screen in the entrance hall.
Read the whole task before you start. Many marks depend on details, such as an exact font size or a slide order.
19a Set up the presentation and the master slide · The explanation · step 5 of 13 · part 2 of 2
What the task looks like (continued)
Every instruction is a mark point. Reading first stops you setting up the master slide one way and then having to redo it.
Use only the text and images supplied. Extra slides, extra text or clip art you added yourself can lose marks.
The explanation · 8 more steps
More on the lesson page
The lesson page has the rest of the explanation, step by step:
- Create slides from a source file
- The master slide
- Layouts and placeholders
- Insert, delete and move slides
- Spell check and grammar check
- Why suggestions are not always right
- Validation: the computer checks the data is sensible
- Where validation appears in the practical papers
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Quick quiz · 1 of 3
Bluetooth is best for…
- A A whole building's laptops
- B Linking two schools
- C A headset a metre away
C. A headset a metre away
Short range, low power, two devices.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Quick quiz · 2 of 3
RSI is reduced by…
- A A bigger hard disk
- B Breaks and an ergonomic keyboard
- C A brighter screen
B. Breaks and an ergonomic keyboard
Repetitive strain injury comes from repeated movement.
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Quick quiz · 3 of 3
Trailing cables are a…
- A Safety hazard
- B Security risk
- C Health issue
A. Safety hazard
Safety is accidents (tripping, fire, shock). Health is the body (eyes, back, wrists).
Year 11 · ICT · Paper 1 theory revision · Lesson 4 of 5
Exit ticket
Answer on paper before you go. Then check.
Job sharing means…
A Working from homeB Working nightsC Two people share one full-time job
C. Two people share one full-time job A working pattern made easier by IT.
A microprocessor-controlled washing machine…
A Needs someone to watch itB Frees the owner's timeC Cannot be programmed
B. Frees the owner's time Set it and leave. The trade-off is less manual skill and reliance on the device.