Year 11 · ICT · Autumn 2

Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Presentations under time

Exam practice19a Set up the presentation and the master slide19b Add and edit objects19c Transitions, animations and outputs

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

You will learn to

  • Use the master slide to place items that must appear on every slide.
  • Create slides from a source file, with images, charts, alternative text and presenter notes.
  • Use transitions and animations consistently, as the task asks.
  • Print slides, presenter notes and handouts as evidence.

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Success criteria

You have got it when you can say:

  • I can put the logo, slide numbers and footer on the master slide, not on each slide.
  • I can add alternative text to every image.
  • I can print handouts and notes in the layout the paper asks for.

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Retrieval starter

Questions from before. Write your answers, then show them.

  1. Last lesson

    A format check on a postcode…

    A Checks only the lengthB Checks the postcode existsC Checks the pattern of letters and numbers

    C. Checks the pattern of letters and numbers

  2. Last unit

    Software piracy is…

    A A type of virusB A licenceC Illegal copying of software

    C. Illegal copying of software

  3. Earlier this unit

    A foreign key…

    A Is a passwordB Is always uniqueC Links a record to a record in another table

    C. Links a record to a record in another table

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Key words (1 of 4)

Master slide
A template slide whose layout, styles and objects appear on every slide.
Placeholder
A box on a layout that sets where a title, text or image goes and how it looks.
Slide layout
A pattern of placeholders, such as title and content or two content.
Transition
The visual effect when one slide changes to the next.

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Key words (2 of 4)

Animation
A visual effect that makes an object on a slide appear, move or disappear.
Action button
A ready-made shape, such as a Home arrow, that runs a link or action when clicked.
Hyperlink
Text or an object that jumps to a slide, file, email address or web page when clicked.
Presenter notes
Notes for the speaker under each slide, not shown to the audience on screen.

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Key words (3 of 4)

Hidden slide
A slide kept in the file but skipped when the show runs.
Alternative text
A short description of an image or object, read aloud by screen readers.
Looped presentation
A show that advances on timings and restarts by itself after the last slide.
Presenter-controlled
A show that moves to the next slide only when the speaker clicks or presses a key.

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Key words (4 of 4)

Handout
A printout with several slides on each page for the audience.
Slide sorter
A view showing small copies of every slide, used to reorder, hide or check slides.

19a Set up the presentation and the master slide · The explanation · step 1 of 14 · part 1 of 2

What the task looks like

A Paper 2 presentation task gives you a brief and source files, such as an outline in .rtf or .txt and some images.

Our example: a presentation for a Madrid sports centre, shown on a screen in the entrance hall.

Read the whole task before you start. Many marks depend on details, such as an exact font size or a slide order.

19a Set up the presentation and the master slide · The explanation · step 1 of 14 · part 2 of 2

What the task looks like (continued)

?Why?

Every instruction is a mark point. Reading first stops you setting up the master slide one way and then having to redo it.

!Watch out

Use only the text and images supplied. Extra slides, extra text or clip art you added yourself can lose marks.

19a Set up the presentation and the master slide · The explanation · step 2 of 14 · part 1 of 3

Create slides from a source file

Most presentation software can open or import an outline file. Each top-level heading becomes a new slide title.

Lines indented under a heading become bullet points on that slide.

After importing, check every slide against the source file: no missing lines, no extra blank slides.

19a Set up the presentation and the master slide · The explanation · step 2 of 14 · part 2 of 3

Create slides from a source file (continued)

e.g.Example
Source outline (.rtf) Welcome to Centro Deportivo Retiro Open 7:00 to 23:00 every day Pool, padel, tennis and gym Our activities Padel courts: €12.00 per hour Swimming: €4.50 per session Result: slide 1 titled "Welcome to Centro Deportivo Retiro" with two bullets, slide 2 titled "Our activities" with two bullets.

19a Set up the presentation and the master slide · The explanation · step 2 of 14 · part 3 of 3

Create slides from a source file (continued)

!Watch out

Imported text often keeps the source font. Reset the slides to the master so they follow the master's styles.

19a Set up the presentation and the master slide · The explanation · step 3 of 14 · part 1 of 3

The master slide

The master slide is a template that controls every slide. A change on the master changes all slides at once.

Put things that must appear on every slide on the master: background colour, a logo, slide numbers, headers and footers, and the text styles.

Placeholders are boxes on the master that set where the title and body text go, and how they look.

19a Set up the presentation and the master slide · The explanation · step 3 of 14 · part 2 of 3

The master slide (continued)

e.g.Example
Brief: "On the master slide: a pale blue background; the logo in the top right; your name, centre number and candidate number in the footer on the left; slide numbers on the right. Titles 40 point, sans-serif, centred." All of this is set once, on the master, not slide by slide.

19a Set up the presentation and the master slide · The explanation · step 3 of 14 · part 3 of 3

The master slide (continued)

?Why?

One master means every slide matches exactly. Placing a logo by hand on eight slides almost guarantees it moves a little on one of them.

!Watch out

The examiner checks the same item is in exactly the same place on every slide. If you put the logo on each slide by hand, any slide where it moves loses the consistency mark.

19a Set up the presentation and the master slide · The explanation · step 4 of 14 · part 1 of 2

Layouts and placeholders

A slide layout is a pattern of placeholders: title only, title and content, two content, blank, and so on.

Pick the layout that matches the task. For text with an image beside it, use a two-content layout.

Type into placeholders rather than adding new text boxes. Placeholders keep the master's font, size and position.

19a Set up the presentation and the master slide · The explanation · step 4 of 14 · part 2 of 2

Layouts and placeholders (continued)

!Watch out

Text in a text box you drew yourself does not follow the master. If the master font changes, that text stays the same and looks out of place.

19a Set up the presentation and the master slide · The explanation · step 5 of 14 · part 1 of 2

Insert, delete and move slides

Insert a slide with the layout you need, in the position the task says, such as "a new slide 3".

Delete slides the task says to remove, and any blank slide left over from the import.

Move slides by dragging them in the slide sorter or thumbnail panel. Check the final order against the brief.

19a Set up the presentation and the master slide · The explanation · step 5 of 14 · part 2 of 2

Insert, delete and move slides (continued)

e.g.Example
Brief: "Move the slide titled Prices so it becomes slide 2. Delete the slide titled Old timetable." After this, check slide numbers on the master update by themselves: 1, 2, 3 …
!Watch out

Typing slide numbers by hand is wrong. They stay fixed when slides move. Insert automatic slide numbers on the master.

The explanation · 9 more steps

More on the lesson page

The lesson page has the rest of the explanation, step by step:

  • Text, images, charts and tables
  • Shapes, lines, audio and video
  • Alternative text
  • Action buttons and hyperlinks
  • Presenter notes
  • Transitions and animations, used consistently
  • Hidden slides
  • Looped or presenter-controlled
  • Print slides, notes and handouts

Open the lesson page

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Quick quiz · 1 of 3

Presenter notes are seen by…

  1. A Nobody
  2. B The speaker only
  3. C The audience

B. The speaker only

Audience notes and handouts are for the audience.

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Quick quiz · 2 of 3

Handouts printed six to a page are for…

  1. A The master slide
  2. B The projector
  3. C The audience to take away

C. The audience to take away

The paper often asks for a specific number per page.

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Quick quiz · 3 of 3

.csv is…

  1. A A picture
  2. B Comma-separated values: a generic data format
  3. C A web page

B. Comma-separated values: a generic data format

Any spreadsheet or database can open it.

Year 11 · ICT · Paper 2 practice: documents, databases, presentations · Lesson 3 of 5

Exit ticket

Answer on paper before you go. Then check.

  1. A .pdf is used because…

    A Anyone can edit itB It is the smallest fileC It looks the same on every computer

    C. It looks the same on every computer Layout and fonts are fixed inside the file.

  2. Zip compression is…

    A NeitherB LossyC Lossless

    C. Lossless Every byte comes back when you unzip.