Year 10 · ICT · Spring 2

The systems life cycle; presentations · Lesson 4 of 5

Practical: presentations

Practical19a Set up the presentation and the master slide19b Add and edit objects19c Transitions, animations and outputs

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

You will learn to

  • Create a presentation from a source file, using a master slide.
  • Insert a chart and images, with alternative text and presenter notes.
  • Apply one transition consistently, and use animations sparingly.
  • Print slides, presenter notes and handouts as the task asks.

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Success criteria

You have got it when you can say:

  • I can put the logo and slide numbers on every slide using the master slide.
  • I can add presenter notes to a slide.
  • I can print handouts with the number of slides per page the task asks for.

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Retrieval starter

Questions from before. Write your answers, then show them.

  1. Last lesson

    Extreme test data is…

    A Typical dataB Outside the rangeC At the edges of the allowed range

    C. At the edges of the allowed range

  2. Last unit

    A calculated field…

    A Must be typed by handB Is a primary keyC Works out a value from other fields when the query runs

    C. Works out a value from other fields when the query runs

  3. Earlier this year

    Applying a style instead of formatting by hand means…

    A It only works in WordB It is slowerC Changing the style changes every heading at once

    C. Changing the style changes every heading at once

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Key words (1 of 4)

Master slide
A template slide whose layout, styles and objects appear on every slide.
Placeholder
A box on a layout that sets where a title, text or image goes and how it looks.
Slide layout
A pattern of placeholders, such as title and content or two content.
Transition
The visual effect when one slide changes to the next.

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Key words (2 of 4)

Animation
A visual effect that makes an object on a slide appear, move or disappear.
Action button
A ready-made shape, such as a Home arrow, that runs a link or action when clicked.
Hyperlink
Text or an object that jumps to a slide, file, email address or web page when clicked.
Presenter notes
Notes for the speaker under each slide, not shown to the audience on screen.

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Key words (3 of 4)

Hidden slide
A slide kept in the file but skipped when the show runs.
Alternative text
A short description of an image or object, read aloud by screen readers.
Looped presentation
A show that advances on timings and restarts by itself after the last slide.
Presenter-controlled
A show that moves to the next slide only when the speaker clicks or presses a key.

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Key words (4 of 4)

Handout
A printout with several slides on each page for the audience.
Slide sorter
A view showing small copies of every slide, used to reorder, hide or check slides.

19a Set up the presentation and the master slide · The explanation · step 1 of 14 · part 1 of 2

What the task looks like

A Paper 2 presentation task gives you a brief and source files, such as an outline in .rtf or .txt and some images.

Our example: a presentation for a Madrid sports centre, shown on a screen in the entrance hall.

Read the whole task before you start. Many marks depend on details, such as an exact font size or a slide order.

19a Set up the presentation and the master slide · The explanation · step 1 of 14 · part 2 of 2

What the task looks like (continued)

?Why?

Every instruction is a mark point. Reading first stops you setting up the master slide one way and then having to redo it.

!Watch out

Use only the text and images supplied. Extra slides, extra text or clip art you added yourself can lose marks.

19a Set up the presentation and the master slide · The explanation · step 2 of 14 · part 1 of 3

Create slides from a source file

Most presentation software can open or import an outline file. Each top-level heading becomes a new slide title.

Lines indented under a heading become bullet points on that slide.

After importing, check every slide against the source file: no missing lines, no extra blank slides.

19a Set up the presentation and the master slide · The explanation · step 2 of 14 · part 2 of 3

Create slides from a source file (continued)

e.g.Example
Source outline (.rtf) Welcome to Centro Deportivo Retiro Open 7:00 to 23:00 every day Pool, padel, tennis and gym Our activities Padel courts: €12.00 per hour Swimming: €4.50 per session Result: slide 1 titled "Welcome to Centro Deportivo Retiro" with two bullets, slide 2 titled "Our activities" with two bullets.

19a Set up the presentation and the master slide · The explanation · step 2 of 14 · part 3 of 3

Create slides from a source file (continued)

!Watch out

Imported text often keeps the source font. Reset the slides to the master so they follow the master's styles.

19a Set up the presentation and the master slide · The explanation · step 3 of 14 · part 1 of 3

The master slide

The master slide is a template that controls every slide. A change on the master changes all slides at once.

Put things that must appear on every slide on the master: background colour, a logo, slide numbers, headers and footers, and the text styles.

Placeholders are boxes on the master that set where the title and body text go, and how they look.

19a Set up the presentation and the master slide · The explanation · step 3 of 14 · part 2 of 3

The master slide (continued)

e.g.Example
Brief: "On the master slide: a pale blue background; the logo in the top right; your name, centre number and candidate number in the footer on the left; slide numbers on the right. Titles 40 point, sans-serif, centred." All of this is set once, on the master, not slide by slide.

19a Set up the presentation and the master slide · The explanation · step 3 of 14 · part 3 of 3

The master slide (continued)

?Why?

One master means every slide matches exactly. Placing a logo by hand on eight slides almost guarantees it moves a little on one of them.

!Watch out

The examiner checks the same item is in exactly the same place on every slide. If you put the logo on each slide by hand, any slide where it moves loses the consistency mark.

19a Set up the presentation and the master slide · The explanation · step 4 of 14 · part 1 of 2

Layouts and placeholders

A slide layout is a pattern of placeholders: title only, title and content, two content, blank, and so on.

Pick the layout that matches the task. For text with an image beside it, use a two-content layout.

Type into placeholders rather than adding new text boxes. Placeholders keep the master's font, size and position.

19a Set up the presentation and the master slide · The explanation · step 4 of 14 · part 2 of 2

Layouts and placeholders (continued)

!Watch out

Text in a text box you drew yourself does not follow the master. If the master font changes, that text stays the same and looks out of place.

19a Set up the presentation and the master slide · The explanation · step 5 of 14 · part 1 of 2

Insert, delete and move slides

Insert a slide with the layout you need, in the position the task says, such as "a new slide 3".

Delete slides the task says to remove, and any blank slide left over from the import.

Move slides by dragging them in the slide sorter or thumbnail panel. Check the final order against the brief.

19a Set up the presentation and the master slide · The explanation · step 5 of 14 · part 2 of 2

Insert, delete and move slides (continued)

e.g.Example
Brief: "Move the slide titled Prices so it becomes slide 2. Delete the slide titled Old timetable." After this, check slide numbers on the master update by themselves: 1, 2, 3 …
!Watch out

Typing slide numbers by hand is wrong. They stay fixed when slides move. Insert automatic slide numbers on the master.

The explanation · 9 more steps

More on the lesson page

The lesson page has the rest of the explanation, step by step:

  • Text, images, charts and tables
  • Shapes, lines, audio and video
  • Alternative text
  • Action buttons and hyperlinks
  • Presenter notes
  • Transitions and animations, used consistently
  • Hidden slides
  • Looped or presenter-controlled
  • Print slides, notes and handouts

Open the lesson page

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Quick quiz · 1 of 3

Questionnaires are used in…

  1. A Implementation
  2. B Analysis
  3. C Evaluation

B. Analysis

Finding out how the current system works: observation, interviews, questionnaires, documents.

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Quick quiz · 2 of 3

Editing the master slide…

  1. A Changes every slide at once
  2. B Deletes the slides
  3. C Changes one slide

A. Changes every slide at once

Logo, colours, footer: set them once.

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Quick quiz · 3 of 3

A transition is…

  1. A An effect on one object
  2. B A note
  3. C The effect between slides

C. The effect between slides

Animation is the effect on an object within a slide.

Year 10 · ICT · The systems life cycle; presentations · Lesson 4 of 5

Exit ticket

Answer on paper before you go. Then check.

  1. Presenter notes are seen by…

    A NobodyB The speaker onlyC The audience

    B. The speaker only Audience notes and handouts are for the audience.

  2. Handouts printed six to a page are for…

    A The master slideB The projectorC The audience to take away

    C. The audience to take away The paper often asks for a specific number per page.