Year 10 · ICT · Autumn 2
Networks; layout and styles · Lesson 4 of 5
Practical: layout
Practical13.1 Create and edit documents13.2 Tables17.2 Columns and breaks
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
You will learn to
- Import an image and choose the right text wrapping for it.
- Insert a table, merge cells, and set alignment, shading and column widths.
- Set columns for part of a document, using section breaks.
- Insert page breaks and column breaks where a specification asks.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Success criteria
You have got it when you can say:
- I can wrap text around an image so that nothing overlaps.
- I can build a table with merged cells that matches the printed specification.
- I can put two columns in the middle of a page without changing the rest.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Retrieval starter
Questions from before. Write your answers, then show them.
- Last lesson
A .pdf is used because…
A It looks the same on every computerB It is the smallest fileC Anyone can edit it
A. It looks the same on every computer
- Last unit
A 3D printer is…
A A storage deviceB An output deviceC An input device
B. An output device
- Earlier this unit
A section break lets you…
A Change orientation or columns part-way through a documentB Spell checkC Add a picture
A. Change orientation or columns part-way through a document
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Key words (1 of 7)
- Data entry accuracy
- Typing text exactly as given, with no errors in spelling, case, spaces or punctuation.
- Clipboard
- A temporary store in memory that holds what you last cut or copied.
- Cut
- Remove selected content and place it on the clipboard.
- Copy
- Place a copy of selected content on the clipboard and leave the original.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Key words (2 of 7)
- Paste
- Insert the clipboard contents at the cursor.
- Drag and drop
- Move selected text or an object by dragging it with the mouse.
- Import
- Bring content from another file into the current document.
- Text wrapping
- How body text flows around an object: square, tight, or above and below.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Key words (3 of 7)
- Cell
- One box in a table, where a row and a column meet.
- Merge cells
- Join two or more cells into one larger cell.
- Gridlines (borders)
- Lines drawn around table cells.
- Shading
- A background colour filling a cell or area.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Key words (4 of 7)
- Header
- The area at the top of every page that repeats on each page.
- File path
- The full location of a file, including the drive and folders.
- Page orientation
- Whether the page is portrait (tall) or landscape (wide).
- Margin
- The blank border between the edge of the paper and the text.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Key words (5 of 7)
- Gutter
- Extra margin on the edge that will be bound, so text is not lost in the binding.
- Column
- A vertical strip of text; text flows from one column to the next.
- Column spacing
- The gap between two columns.
- Page break
- A marker that forces the text after it onto a new page.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Key words (6 of 7)
- Section break
- A marker that starts a new section, which can have its own columns, margins or orientation.
- Column break
- A marker that forces the text after it into the next column.
- Line spacing
- The space between lines inside one paragraph.
- Spacing before/after
- Extra space above or below a paragraph, measured in points.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Key words (7 of 7)
- Tab stop
- A set position on a line that the cursor jumps to when the tab key is pressed.
- Decimal tab
- A tab stop that lines up numbers on their decimal points.
- Find and replace
- A tool that finds text and swaps it for other text.
- Match case
- A find option that only finds text with the same capital and small letters.
13.1 Create and edit documents · The explanation · step 1 of 12 · part 1 of 3
Type it exactly as given
Many tasks say: "Enter the following text as a subtitle." The examiner checks it letter by letter.
Copy the spelling, capital letters, spaces and punctuation exactly. Do not correct the text, even if you think the wording is odd.
Data entry accuracy means no typing errors at all. One wrong letter usually loses the mark.
13.1 Create and edit documents · The explanation · step 1 of 12 · part 2 of 3
Type it exactly as given (continued)
In the real world, a client's name or a price typed wrong can lose a customer or money. The exam rewards that same care.
13.1 Create and edit documents · The explanation · step 1 of 12 · part 3 of 3
Type it exactly as given (continued)
Watch for double spaces, a missing full stop, and capital letters changed by autocorrect. Zoom in to 150% and compare word by word before you move on.
13.1 Create and edit documents · The explanation · step 2 of 12 · part 1 of 2
Cut, copy, paste and drag and drop
Copy puts a copy on the clipboard and leaves the original. Cut removes the original and puts it on the clipboard. The clipboard is a temporary store in memory.
Paste puts the clipboard contents at the cursor. Drag and drop moves selected text or an object with the mouse.
A typical task: "Move the paragraph that starts Bicycles are… so it becomes the last paragraph." Cut, click at the new place, paste.
13.1 Create and edit documents · The explanation · step 2 of 12 · part 2 of 2
Cut, copy, paste and drag and drop (continued)
Cut and paste is safer than retyping. Retyping can introduce errors and wastes exam time.
After moving a paragraph, check the spacing above and below it. Moving often leaves an extra blank line in one place and none in the other. That inconsistent spacing loses marks.
13.1 Create and edit documents · The explanation · step 3 of 12 · part 1 of 2
Import objects from other files
Importing brings content from another file into your document: text from a .txt or .rtf file, an image, a table from a .csv file, or a chart from a spreadsheet.
A task might say: "Import the file J2611extra.rtf as a new paragraph after the heading Opening Times."
Use insert options to place the file contents at the cursor. Then apply the same style as the rest of the body text.
13.1 Create and edit documents · The explanation · step 3 of 12 · part 2 of 2
Import objects from other files (continued)
Imported text often keeps its old font. If it looks different from the body text, the examiner marks it as inconsistent. Apply the body style to it.
13.1 Create and edit documents · The explanation · step 4 of 12 · part 1 of 2
Text wrapping around objects
Text wrapping sets how body text flows around an image, chart or text box.
Cambridge names: above and below (text stops above the object and starts again below), square (text goes round a box), tight (text follows the object's outline).
Read the task wording. "With text wrapping above and below" and "text to wrap around the image" need different settings.
13.1 Create and edit documents · The explanation · step 4 of 12 · part 2 of 2
Text wrapping around objects (continued)
| Task wording | Wrap setting |
|---|---|
| Text above and below the image only | Top and bottom (above and below) |
| Text wrapped round the image | Square |
| Text following the shape of the logo | Tight |
The wrap controls how the page reads. Above and below keeps lines long and easy to read. Square saves space.
13.2 Tables · The explanation · step 5 of 12 · part 1 of 2
Insert a table of the right size
A table is a grid of cells arranged in rows (across) and columns (down).
A typical task: "Insert a table with 4 columns and 6 rows below the paragraph about prices."
In most word processors, place the cursor, choose insert table, and type the number of columns and rows. Then enter the data exactly as given.
13.2 Tables · The explanation · step 5 of 12 · part 2 of 2
Insert a table of the right size (continued)
Count the header row. "6 rows" usually includes the header row. Read the task to see if it says "plus a header row".
The explanation · 7 more steps
More on the lesson page
The lesson page has the rest of the explanation, step by step:
- Insert, delete and merge
- Alignment, gridlines and shading
- Row height, column width and wrap text
- Check every table before printing
- Columns and column spacing
- Section breaks: columns for part of the page
- Page breaks and column breaks
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Quick quiz · 1 of 3
Exporting means…
- A Printing
- B Deleting
- C Saving in a format another program can open
C. Saving in a format another program can open
Importing is bringing a file in.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Quick quiz · 2 of 3
A switch…
- A Sends data only to the device it is for
- B Sends everything to every device
- C Connects to the ISP's line
A. Sends data only to the device it is for
A hub sends to everyone. A modem talks to the ISP.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Quick quiz · 3 of 3
A WLAN is…
- A A web link
- B A wireless local area network
- C A wide area network
B. A wireless local area network
A LAN over Wi-Fi.
Year 10 · ICT · Networks; layout and styles · Lesson 4 of 5
Exit ticket
Answer on paper before you go. Then check.
An intranet is…
A The public internetB A private network inside an organisationC A type of cable
B. A private network inside an organisation Same technology as the web, but only for the organisation's users.
Bluetooth is best for…
A A headset a metre awayB A whole building's laptopsC Linking two schools
A. A headset a metre away Short range, low power, two devices.